Estimate Food, Beverage, and Guest Attendance


Event Planning Made Easy

Events come in all shapes and sizes. From watch parties at home to large outdoor events with dozens or hundreds of guests. A lot goes into planning the event, including providing sufficient food and beverages for all of the guests. Without smart planning in advance, it's easy to end up with either not enough food or drink for your guests or far too much.
Getting an estimated guest attendance is your first step when planning an event. With the Pitch In Club event planning tools, you can easily estimate the number of invited guests that will attend your event.
With our event planning tools, you can estimate how much food and drinks you'll need to ensure everyone is well-catered for. What's more, you can easily tie these tools in with the Pitch In Club Contribution List Feature allowing guests to offer a helping hand via the app's contribution list.
So take the guesswork out of planning and check out our smart event planning tools listed below.

Event Planning Calculators

Guest List Calculator

This tool estimates guest attendance based on whether invitees are local, out of town, or out of state guests. The count can be used as part of your event action plan for estimating food and drinks. If you need to track exactly who is attending, consider using a free app that has an event rsvp tracker.


Enter Number of Local Guests
Enter Number of Out of Town Guests / (eg. 2-4 hour travel)
Enter Number of Out of State Guests / (eg. requiring flight/hotel)

0
0
0

Standard Drink Calculator

For drink estimates, enter number of guests and number of hours for the event, then view results below. Estimated quantity for each drink type is based on total number of guests provided. If serving one type of drink, the estimate should cover all your guests. If serving more than one type of drink (eg. beer, alcohol, wine), consider lowering estimates based on guest preferences. For example, if there are few beer drinkers, consider reducing the beer estimate accordingly.


Enter Number of Guests
Enter Number of Hours for the Event

Type of Drink
Quantity
 
Unit of Measure

Alcoholic Beverage
0
 
Bottles (750ml)
Wine
0
 
Bottles (750ml)
Beer
0
 
Bottle/Can (12Fl.oz)
Punch
0
 
Gallons
Champagne
0
 
Bottles
(Note: Champagne for toasting purposes only. Hours are not factored in)

Food Serving Calculator

Enter the number of guests that will be attending the event, then view results below to get some ideas of what to serve and quantities needed. Keep in mind that the more options you have, the less you'll need of each type of food.


Enter Number of Guests

Appetizers


Type of Food
Quantity
 
Unit of Measure

Appetizers before meal
0
 
Appetizer

Meal


Type of Food
Quantity
 
Unit of Measure

Poultry, Meat, or Fish
0
 
Lbs
Boneless Beef Roast
0
 
Lbs
Pork Roast or Ham
0
 
Lbs
Casseroles
0
 
13x9 dish
Rice or Grains
0
 
Ounces
Vegetables
0
 
Ounces
Salad
0
 
Ounces
Salad Dressing
0
 
Cups
Potato Salad
0
 
Ounces
Baked Beans
0
 
Cups
Rolls or Bread
0
 
Bread/rolls

Dessert


Type of Food
Quantity
 
Unit of Measure

Cookies
0
 
Cookie
9 Inch Layer Cake
0
 
Cake
9 Inch Pie
0
 
Pie
Cup Cakes
0
 
CupCake
Ice Cream
0
 
Quart
Coffee/Tea
0
 
Cups (8oz)

Drinks and Appetizers Calculator

If you are hosting a drink-and-appetizer-only event, then this feature is perfect for you. You can enter the number of guests and the number of hours the event will last. Our calculator will then provide estimates for appetizers and drinks, with a range of options depending on the type of event and your guests' preferences. In addition to your basic appetizers (eg shrimp cocktail, poppers, kabobs, meatballs, etc), we listed other sides you may consider. Keep in mind that the more things you plan to serve, the less you'll need of each item.


Enter Number of Guests
Enter Number of Hours

Appetizers


Type of Food
Quantity
 
Unit of Measure

Appetizers
0
 
Appetizer

Other Sides


Fruit/Veggie Platter
0
 
Platter
Dips
0
 
Ounces
Chips
0
 
16 ounce bag
Canapes
0
 
Canape
Cheese
0
 
Lbs

Drinks


Type of Food
Quantity
 
Unit of Measure

Alcoholic Beverage
0
 
Bottles (750ml)
Wine
0
 
Bottles (750ml)
Beer
0
 
Bottle/Can (12Fl.oz)
Punch
0
 
Gallons
Champagne
0
 
Bottles
(Note: Champagne for toasting purposes only. Hours are not factored in)

The Pitch In Club tools and features are designed to help you organize your event and encourage people to pitch in. If it's too much to Organize Yourself?