Now that we’re starting to see some normalcy in the world, events may come back in full swing. Event professionals even think in-person events will return as early as the second half of 2021.
If you’re planning your next in-person event, definitely expect it to be a busy one! In order to fully organize your event, your seating plan will matter more than you think.
Don’t worry, this isn’t a cause for panic. You can easily create a seating chart that works for your event
Focus on the floor plan as a whole.
Start with a digital seating chart or floor plan, if you haven’t yet. Make sure you pinpoint certain essential details, such as where electric outlets and bathrooms are located, in addition to the overall dimensions of the space. This will help you find the best area to lay out your seating plans
Once you find the area where your guests will be, it’s time to plan the seating arrangements. First, take a look at your RSVP or guest list. From here, you can plan out the seating arrangements.
Be sure to keep best practices in mind, such as accommodating space to capacity. Everyone should be able to sit or stand comfortably.
Even though we’re nearing the end of the pandemic, there may still be social distancing guidelines you have to follow. Ensure all of your guests are standing or sitting six feet apart from others.
You’ll also want to decide what the set-up will look and feel like.
What kind of chairs should you get? Should there be times when your guests will stand? If you’re serving food, create a reception layout and ensure you’ll have enough tables.
Your guests aren’t the only ones to include in your seating plan. For example, will there be a band or a DJ? What about your speakers? You may need to adjust your seating plan for the entertainment.
For example, you may want to leave your guests seated when you have speakers.
But if you have a band or DJ, allow standing room space in case your guests want to dance. Don't forget to accommodate a stage or speaking area for the entertainment.
No matter how big or small your event is, the seating plan can make or break your event. From the number of seats needed to small details in the floor plan, there’s a lot that goes into creating an effective seating plan.
But all event planners know the seating plan only brushes the surface of your responsibilities.
You’ll need some help along the way. This is where Pitch In Club can help. Pitch In Club offers simple event planning and tracking tools to ensure your event runs smoothly.
Sign up today to access Pitch In Club’s tools for free.