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Great ideas for making it easier, more enjoyable, and less stressful to organize that special event or function you have in mind.
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21 Jul

How to Plan the Perfect Church Events

When people gather together to fellowship at an event, it's genuinely a spiritual moment. But, before the event can take place, there needs to be some planning that's involved. If you're looking to plan the best church events in your community, you've come to the right place. In this guide, we're going to give you some tips to get your church event calendar full of organized events that are fun for everyone. Continue reading to find out more.

Create a Monthly Calendar

You'll want to create a monthly calendar so that you and your church members can ensure that you've got everything prepared before the event takes place. A calendar is also beneficial because it can be given to congregation members informing them of when the next event is coming up.

Set a Budget

When planning an event, you don't want to spend more money than you have. Ensure before events are planned, pay for the main necessities from your allocated budget first. This will keep you from overspending on supplies and getting things that are needed for the event versus things that are wanted.

Try a Potluck

To cut costs on food, try having a potluck. This is where every member of the congregation brings food that they've bought or cooked themselves to the event. This will cover all of the food for the event and reduce the budget that you're using to make that purchase. With everyone bringing food, all you'll need to take care of is eating utensils and beverages. It's helpful to have members sign a list with their names and what they intend to bring to avoid having too much of a certain dish.

Spread the Word

A couple of weeks before the event is set to occur, give a weekly announcement during service and bible study reminding all members of the event. This will refresh the minds of those that may have forgotten about the event entirely. And you may want to remind everyone that signed the list of food items not to forget the things they signed up to bring. Using word of mouth is just what your church needs to get people talking about the upcoming event.

Have an Event Plan

When we say have an event plan we mean what is the point of your event? Is it to gather in fellowship with church members? Or is the pastor giving a special message to celebrate something specific? Whatever the reason for the event, ensure that you've got the speaker ready for the event. This will alleviate any awkward pauses in the program that could leave event guests confused about what's going on. Having an event plan will ensure that you
stay on schedule.

Church Events Done the Right Way

When it comes to planning church events taking into account everything we've stated above will prove useful. It will help you to stay organized and on top of every stage of the planning process. If you're not quite grasped the art of planning an event, that's okay sign up to use our event planning tracker. It'll help you exceed your event planning goals every time.